Colorado COVID Relief Fund FAQ

FAQs are organized in the following categories: General Information, About the Application, Eligibility, Reporting Requirements, Funding, Applying More Than Once, How Decisions Are Made.

Note: we are currently not accepting applications for the COVID Relief Fund. Can’t find the answer you need? Contact: helpcoloradonow@state.co.us.

In case you missed it, watch the informational webinar which took place on April 13, 2020 to answer questions from the community following the Fund’s first application deadline.

General Information

Community voice is critical to ensuring that the most pressing needs of Coloradans being disproportionately affected by COVID-19 are met. The Community Voices Committee is charged with sharing insights into community needs and opportunities with the Decision & Allocation Committee to support an informed decision-making process. They are actively gathering, compiling, and reviewing data and feedback to provide key data-driven tends and takeaways that represent the most pressing needs and reflect the current situation of Coloradans. A sample of their activities include:

  • Gathering input from organizations who have a particular emphasis on equity and inclusion issues, and also serve individuals and communities disproportionately impacted by COVID-19.
  • Reviewing and synthesizing recent survey data on community needs related to COVID-19 to inform funding decisions.
  • Sharing survey analyses with existing community advisory groups (e.g., local and state offices of emergency management, chambers of commerce) across Colorado for input on missing areas of need or perspectives.

Read the latest report from the Community Voices Committee that outlines the most current state of insights that inform funding decisions.

About the Application

The application must be completed in Fluxx. Here is the English-language application and here is the Spanish-language application.

Yes, there is a printable sample application – in English and Spanish.

The application is intentionally short and should not take more than an hour to an hour-and-a-half to complete.

No. However, if you experience technical issues, please submit a support ticket to helpcoloradonow@coloradohealth.org.

Yes, with the exception of a few minor tweaks to clarify a few questions.

Eligibility

Community-based organizations in Colorado who are eligible to apply must meet the following three criteria areas: 1) organization type, 2) populations served and 3) alignment with one of the Fund’s three funding priority areas of Prevention, Impact and Recovery. See the section called Eligibility and Funding Priorities for details on each criteria area.

  • Local funding resources: : A number of responsive funds have been established in Colorado. Philanthropy Colorado is keeping this list updated.
  • Issue-specific funding resources: The COVID-19 Emergency Hunger Relief Fund provides flexible resources to entities working to support the food and nutritional needs of communities at greater risk of the economic consequences of the outbreak. The Fund strengthens work already happening in our communities and increases the capacity of local organizations to respond to emerging needs. Funding may be used to cover operating costs, including food, staff, packaging, safety supplies, food transportation, client communications, etc. Learn more and apply. 

No. Due to the volume of applications, we aren’t able to field inquiries about potential applications.

Yes. Nonprofit organizations, local government, school districts and small businesses who are serving areas of the state with limited nonprofit capacity and/or serving a community need resulting from the COVID-19 crisis are eligible.

Yes. Nonprofit organizations, local government, school districts and small businesses who are serving areas of the state with limited nonprofit capacity and/or serving a community need resulting from the COVID-19 crisis are eligible.

Mental health services and programming could fall into either category depending on context.

Yes. Nonprofit organizations, local government, school districts and small businesses who are serving areas of the state with limited nonprofit capacity and/or serving a community need resulting from the COVID-19 crisis are eligible.

Yes. All funding through the Fund is in the form of unrestricted general operating grants and may be used at the discretion of the awardee. Note: Currently the Fund is prioritizing urgent basic human needs such as food, housing and safety for disproportionately affected Coloradans, as well as supporting vulnerable community organizations that provide vital services to priority populations.

The prevention and impact funding priorities support urgent needs for disproportionately affected Coloradans. When applications to the recovery category open up, funding will address additional, longer-term community needs.

The Fund is prioritizing requests from organizations supporting disproportionately affected Coloradans and/or that are providing urgent basic human needs in response to the crisis. Applications for previously existing operations that don’t delineate the increased need due to the crisis will not be competitive.

Yes. Paint a picture of the need for funding for activities in response to the crisis and help us understand the context you are operating in.

Funds requested through the recovery category are intended to support a community through recovery preparation. The Recovery priority area is prioritizing community-centered efforts that focus on resiliency, innovation, and relevance to the needs of people disproportionately affected by COVID-19. Funding for Recovery will focus not just on the immediate needs of communities, but also on how applicants are helping and supporting communities beyond the immediate crisis. However, we know that the sustainability of some entities are critical to the recovery of a community. This is why these grants are unrestricted general operating grants. We simply ask that you are clear in describing how you intend to use funding.

Reporting Requirements

All grantees must report back by November 30, 2020 on the number of people served and a narrative about how the funds were used. Applicants will receive a reminder email through the Fluxx grantmaking system and will asked to submit a short report answering these questions in Fluxx. 

Funding

The maximum grant size is $25,000. This may increase or decrease over time, depending on funds raised.

It’s possible. Because requests exceed available funding, the Decision and Allocation Committee must make tough decisions to meet the most pressing community needs.

Awards will be determined, communicated and dispersed within 14 days of each application deadline. (For example, those who applied for the April 4, 2020 deadline will be notified of acceptance or declination by April 16, 2020 and funds will be dispersed by April 18, 2020.)

Mile High United Way will disburse funds within three days of receiving list of decisions from the Decision and Allocation Committee, but no later than 14 days from the application deadline.

All funds disbursed will be general operating, unrestricted support. Funded applicants will have full discretion to use the dollars as needed, within the scope of the fund.

Yes. Grants from the Fund are unrestricted general operating grants, so awardees have discretion to make decisions about how the funds are used, within the scope of the Fund. The prevention category refers specifically to prevention of the coronavirus and could cover things like medical supplies, shelter expenses, in-home care, messaging about how to stop the spread, etc. Work in areas such as increases in child abuse and homelessness are better fit for the impact category because these are symptoms – or impacts – of the coronavirus crisis.

The Fund continues to grow daily thanks to generous donors. Funds will be allocated by priority area based on highest needs. For the first deadline, up to 50% of the Fund total will be allocated to the prevention and impact priorities, combined. Because the pandemic is constantly evolving, fund distribution percentages will be determined ahead of each deadline.

The intent is to continue replenishing funds as long as the Governor’s office deems it necessary.

The Fund is continuously fundraising. As long as funding is available, the Fund will be responsive to community needs.

No, indirect cost policy does not apply. Indirect costs are not supported through these funds. All Relief Fund grants will be general operating, unrestricted support. Funded applicants have full discretion to use the dollars as needed for the programming they applied for, within the scope of the funds they receive.

Applying More Than Once

Applicants will receive a notification whether their request is accepted or declined.

Applicants may only apply for one grant within one funding priority per deadline. If an applicant is successfully funded in one of the first two deadlines and funding is still available, they may reapply 30 days after the date they receive acceptance notification. (For example, if an applicant receives notification of acceptance on April 16, 2020 for the first round of funding, they must wait to reapply on or after May 16, 2020.) Each deadline is based on availability of funds. Note: Any existing grantee who reapplies for a second grant is required to share a brief narrative report in the application to help the committee understand what the original funds were used for and if the intended purpose was met. Additional deadlines and opportunities for secondary applications will be dependent upon funding availability.

If funds are available to support additional deadlines beyond May 30, it is possible that applicants who are successfully funded past the second deadline may reapply, but that is not known at this time.

All applicants will receive a notification of acceptance or declination before the next application deadline. Applicants that are declined may reapply immediately. Applicants that are accepted, must wait 30 days after the date they receive acceptance notification to reapply. (For example, if an applicant receives notification of acceptance on April 16, 2020 for the first round of funding, they must wait to reapply on or after May 16, 2020.)

No. You must reapply. Applicants who receive a declination notice may immediately reapply. We encourage you to refer to the Eligibility and Funding Priorities to ensure your application aligns with the intentions of the Fund. Note: Unfortunately, because the demand for funding far exceeds available funds, some eligible applications will be declined.

Due to the volume of applications received and the 14-day decision and fund dissemination period following each application deadline, we are not able to provide scores or personalized feedback to declined applicants. However, be assured that the review process is thorough and directly aligned with the eligibility requirements. There can be a variety of reasons why an application is declined if all eligibility requirements are met. Because the demand for funding far exceeds what is currently available to grant out, the review committees must prioritize funding for applications that demonstrate the highest impact for Coloradans disproportionately affected by the coronavirus crisis. If declined applicants choose to reapply, we encourage you to review the Eligibility and Funding Priorities to ensure your application is strongly aligned with the purpose of the Fund. 

How Decisions Are Made

A Decision and Allocation Committee is responsible for reviewing grant recommendations and making final grantmaking decisions. Three grant review committees – one per funding priority — are responsible for reviewing grant requests and making funding recommendations for consideration by the Decision and Allocation Committee.

Yes, each member will sign a conflict of interest disclosure form and recuse themselves from any potential conflicts of interest related to funding decisions.

No. Due to the volume of applications received and the 14-day decision and fund dissemination period following each application deadline, we cannot guarantee that every reviewer will be familiar with an applicant’s previous application. This is why we ask repeat applicants who previously received funding to include a brief narrative report about how the funds were used.

The scoring rubric aligns with the questions in the application. Applications are reviewed for organization type, population(s) served and alignment with one of the Fund’s three priority areas of prevention, impact, and recovery. See the Eligibility and Funding Priorities for more information. While not required, it’s also helpful to know if you are coordinating with other organizations, as well as if you are pursuing or have secured funding related to your request (and how this grant would help you leverage that).

No, we ask that you not contact members of the review committees for anything related to the Fund. All committee members are being asked to avoid personal engagement with applicants in advance of the awards being made. 

Following are the current grant review committees. The Fund is supported by a diverse team of volunteer community leaders representing urban and rural sectors of government, philanthropy and business from all corners of the state. Note: The composition of each may be adjusted throughout the life of the Fund. Please do not contact individual members of the review committees related to the Fund.

Allocation and Review Committees

Decision and Allocation Committee

  • Roxane White, Co-Chair
  • Rick Sapkin, Co-Chair
  • Danielle Oliveto, Governor’s Office
  • Kyle Hybl, El Pomar Foundation
  • Paul Major, Telluride Foundation
  • Karen McNeil-Miller, The Colorado Health Foundation
  • Christine Benero, Mile High United Way
  • Carlos Martinez, Colorado Latino Foundation
  • Cheryl Zimlich, Bohemian Foundation 

Prevention Grant Review Committee

  • Mark Andersen, Craig-Scheckman Family Foundation
  • Andrew Paredes, Housing Finance & Sustainability, Department of Local Affairs 
  • Mike Imhof, Vail Foundation 
  • Shelley Marquez, Wells Fargo
  • Gwyn Barley, The Colorado Trust
  • Kate Siegel-Shimko, Office of the Governor
  • Barbara Grogan, Grogan Family Foundation
  • Jay Seaton, Grand Junction Sentinel 
  • Roxane White, Co-Chair

Impact Grant Review Committee

  • LaDawn Sullivan, Denver Foundation 
  • Amy Latham, The Colorado Health Foundation
  • Analysse Escobar, Governor’s Office  
  • Brittany Bowlen, Denver Broncos 
  • John Farnam, Morgridge Family Foundation
  • Christine Scanlan, Keystone Foundation
  • Dick Monfort, Colorado Rockies
  • Alex Vercio, Department of Local Affairs 
  • Adeeb Khan, Delta Dental of Colorado Foundation
  • Bill Long, Former Bent County Commissioner 
  • Blanca O’Leary, Western Slope Community Leader 
  • Erin Ulrich, Blueprint for Hunger 

Recovery Grant Review Committee

  • Robin Finegan, Geospiza, Inc 
  • Lindy Eichenbaum-Lent, Rose Community Foundation 
  • Christy Doon, Colorado Resilience Office, Department of Local Affairs 
  • Javier Soto, Denver Foundation
  • Stephanie Donner, Emily Griffith Technical College
  • Amy Batchelor, Anchor Point
  • Beth Ganz, Katz-Amsterdam Family Foundation 
  • Debra Brown, Good Business Colorado
  • Martha Johnson, La Plata County & San Juan County, Director of Human Services
  • Taylor MacLemore, Able Co. 
  • Laura Warren, GiveWise 

Community Voices Liaisons

  • Sarah Andrews, Office of Economic Development and International Trade 
  • Brad Clark, Gill Foundation 
  • Cindy Eby, ResultsLab 
  • Verónica Figoli, Denver Public Schools Foundation 
  • Sarah Lipscomb, Colorado Department of Human Services 
  • Lydia McCoy, Colorado Nonprofit Association 
  • Louise Myrland, The Women’s Foundation of Colorado 
  • Kevin Patterson, Connect for Health Colorado 
  • Misti Ruthven, Colorado Department of Education 
  • Melanie Tsuchida, Colorado Nonprofit Association