The COVID Relief Fund is now accepting applications for our seventh deadline. Apply by Thursday, Dec. 3 at 7 p.m. MT.

Colorado COVID Relief Fund FAQ

FAQs are organized in the following categories: General Information, About the Application, Eligibility, Reporting Requirements, Funding, Applying More Than Once, How Decisions Are Made.

In case you missed it, watch the informational webinar which took place on April 13, 2020 to answer questions from the community following the Fund’s first application deadline.

General Information

Community voice is critical to ensuring that the most pressing needs of Coloradans being disproportionately affected by COVID-19 are met. The Community Voices Committee is charged with sharing insights into community needs and opportunities with the Decision & Allocation Committee to support an informed decision-making process. They are actively gathering, compiling, and reviewing data and feedback to provide key data-driven tends and takeaways that represent the most pressing needs and reflect the current situation of Coloradans. A sample of their activities include:

  • Gathering input from organizations who have a particular emphasis on equity and inclusion issues, and also serve individuals and communities disproportionately impacted by COVID-19.
  • Reviewing and synthesizing recent survey data on community needs related to COVID-19 to inform funding decisions.
  • Sharing survey analyses with existing community advisory groups (e.g., local and state offices of emergency management, chambers of commerce) across Colorado for input on missing areas of need or perspectives.

Read the latest report from the Community Voices Committee that outlines the most current state of insights that inform funding decisions.

About the Application

The application must be completed in Fluxx. Here is the English-language application and here is the Spanish-language application.

Yes, there is a printable sample application – in English and Spanish.

The application is intentionally short and should not take more than an hour to an hour-and-a-half to complete.

No. However, if you experience technical issues, please submit a support ticket to helpcoloradonow@coloradohealth.org.

Yes, with the exception of a few minor tweaks to clarify a few questions.

Each participating organization will be required to submit a signed letter with the application confirming their commitment to the project. The application also includes a few additional questions on the nature of the collaborative.

The lead organization submitting an application on behalf of the collaborative must meet the organization requirements. If awarded, the lead organization will serve as the fiscal agent for this grant and must distribute the funds to other collaborating partners listed in the application, as well as submit the final report for grant activities.

Eligibility

Community-based organizations in Colorado who are eligible to apply must meet the following three criteria areas: 1) organization type, 2) populations served and 3) alignment with one of the Fund’s three funding priority areas. For the seventh deadline – now open through Thursday, Dec. 3 at 7 p.m. – eligible organizations may apply under our Impact priority area only.

Nonprofit organizations, local government, school districts and small businesses who are:

  • Serving a community need resulting from the COVID-19 crisis.
  • Serving areas of the state with limited nonprofit capacity; and/or

Note: Funding is not available for:

The Fund will accept applications from collaborative efforts that include three or more organizations to encourage community and regional coordination. Collaborative efforts must align with criteria for the Impact priority area. Funding criteria for collaborative efforts are as follows:

  • Three or more organizations can submit a joint application for up to $100,000
  • Collaborative applications are intended to encourage community coordination, innovation, impact, and meeting larger community needs.
    • Geographic distribution and disproportionately impacted communities will continue to be prioritized.
  • Each organization participating in the collaborative effort will be required to submit a signed letter with the application confirming their commitment to the project. 

The lead organization submitting an application on behalf of the collaborative must meet the organization requirements. If awarded, the lead organization will serve as the fiscal agent for this grant and must distribute the funds to other collaborating partners listed in the application, as well as submit the final report for grant activities.

A collaborative effort is three or more organizations that are applying together – with one lead applicant – to encourage coordination, innovation, impact, and meeting larger community needs for Coloradans disproportionately affected by the COVID-19 crisis, particularly due to race and/or socioeconomic status.

An application for a collaborative effort is able to demonstrate how their efforts encourage community coordination, innovation, impact, and meeting larger community needs.

  • Local funding resources:  A number of responsive funds have been established in Colorado. Philanthropy Colorado is keeping this list updated.

Yes. Collaborative applications from three or more organizations must include a lead organization that will act as the fiscal agent for the project.

No. Due to the volume of applications, we aren’t able to field inquiries about potential applications.

Yes. Nonprofit organizations, local government, school districts and small businesses who are serving areas of the state with limited nonprofit capacity and/or serving a community need resulting from the COVID-19 crisis are eligible.

Yes. Nonprofit organizations, local government, school districts and small businesses who are serving areas of the state with limited nonprofit capacity and/or serving a community need resulting from the COVID-19 crisis are eligible.

Mental health services and programming could fall into either category depending on context.

Yes. Nonprofit organizations, local government, school districts and small businesses who are serving areas of the state with limited nonprofit capacity and/or serving a community need resulting from the COVID-19 crisis are eligible.

Yes. All funding through the Fund is in the form of unrestricted general operating grants and may be used at the discretion of the awardee. Note: Currently the Fund is prioritizing urgent basic human needs such as food, housing and safety for disproportionately affected Coloradans, as well as supporting vulnerable community organizations that provide vital services to priority populations.

The prevention and impact funding priorities support urgent needs for disproportionately affected Coloradans. When applications to the recovery category open up, funding will address additional, longer-term community needs.

The Fund is prioritizing requests from organizations supporting disproportionately affected Coloradans and/or that are providing urgent basic human needs in response to the crisis. Applications for previously existing operations that don’t delineate the increased need due to the crisis will not be competitive.

Yes. Paint a picture of the need for funding for activities in response to the crisis and help us understand the context you are operating in.

To be considered eligible for funding, there must be a minimum of three organizations engaged in the collaborative effort. The collaborative can include up to eight participating organizations.

Reporting Requirements

Grantees who received funding from deadlines one through five (April and May 2020) must report back by Nov. 30, 2020 on the number of people served and a narrative about how the funds were used to benefit the community. Grantees who received funding from deadline six must report back by Feb. 28, 2021 on the number of people served and a narrative about how the funds were used to benefit the community. Grantees who received funding from deadline seven must report back by June 30, 2021 on the number of people served and a narrative on how the funds were used to benefit community. Applicants will receive a reminder email through the Fluxx grantmaking system and will be asked to submit a short report answering these questions in Fluxx.

The Grant Report is to be submitted through the Fluxx grantmaking system. 

Access and log in to the portal through which you submitted your applications for funding, www.helpcoloradonow.fluxx.io. Once logged in, navigate to the “Upcoming Reports” section. From there you will select your report and click “Edit” to begin. Enter your reporting information in the fields provided. Once completed select the “Save” button. Then, when ready, click “Submit.”

Yes. At any time, you can start the report, save it and come back to it later. The report will not be submitted, until you click “Submit.”

The report consists of the following three prompts:

  • Please describe how the grant funds you received were utilized based on your proposal (Character limit 1,500)
  • Actual number of people served with these funds (Numerical entry)
  • Please describe the overall impact of this funding and what it achieved (e.g, information about those reached, items purchased, communities impacted, or any other details that illustrate the overall outcome of this grant) (Character limit 1,500)

No. The report is designed to be minimal work to grantees and as such, does not include an option for additional information or document uploads.

Once you’ve submitted your report you can no longer edit the report, however, you can still view it. Once submitted, you will see your report move from the “Upcoming Reports” section of the portal to the “Submitted Reports” section of the portal. You can navigate to the “Submitted Reports” section to view your report at any time.

Yes, please submit your report by the due date. Please include your progress to-date and your projected plans for any funds that remain.

Should you have any questions or need further guidance on how to submit your report, the following resources are available:

Funding

Eligible organizations may apply to receive one general operating, unrestricted grant of up to $25,000. Collaborative applications – including active participation from three or more eligible organizations – may apply to receive up to $100,000 in funding for efforts that encourage community coordination, innovation, impact, and meeting larger community needs.

It’s possible. Because requests exceed available funding, the Decision and Allocation Committee must make tough decisions to meet the most pressing community needs.

Awards will be determined, communicated and dispersed within approximately 14 days of each application deadline. (For example, those who applied for the April 4, 2020 deadline will be notified of acceptance or declination by April 16, 2020 and funds will be dispersed by April 18, 2020.)

Mile High United Way will disburse funds within approximately three days of receiving list of decisions from the Decision and Allocation Committee, but no later than 14 days from the application deadline.

All funds disbursed will be general operating, unrestricted support. Funded applicants will have full discretion to use the dollars as needed, within the scope of the fund.

The Fund continues to grow daily thanks to generous donors. Funds will be allocated by priority area based on highest needs. For the first deadline, up to 50% of the Fund total will be allocated to the prevention and impact priorities, combined. Because the pandemic is constantly evolving, fund distribution percentages will be determined ahead of each deadline.

No, indirect cost policy does not apply. Indirect costs are not supported through these funds. All Relief Fund grants will be general operating, unrestricted support. Funded applicants have full discretion to use the dollars as needed for the programming they applied for, within the scope of the funds they receive.

Collaborative applications will be reviewed and scored similar to individual applications as part of the multi-phase review process. Funding determinations will be made based on those reviews, priority areas of need, and how well collaboratives align with criteria to serve those most disproportionately affected.

Applying More Than Once

Applicants will receive a notification whether their request is accepted or declined.

Applicants may only apply for one grant within one funding priority per deadline. If an applicant is successfully funded in one of the first two deadlines and funding is still available, they may reapply 30 days after the date they receive acceptance notification. (For example, if an applicant receives notification of acceptance on April 16, 2020 for the first round of funding, they must wait to reapply on or after May 16, 2020.) Each deadline is based on availability of funds. Note: Any existing grantee who reapplies for a second grant is required to share a brief narrative report in the application to help the committee understand what the original funds were used for and if the intended purpose was met. Additional deadlines and opportunities for secondary applications will be dependent upon funding availability.

Applicants who are successfully funded in the first five deadlines may reapply. Any existing grantee who reapplies for a second grant is required to share brief reporting information in the application to understand what the funds were used for and if the intended purpose was met.

All applicants will receive a notification of acceptance or declination before the next application deadline. Applicants that are declined may reapply immediately. Applicants that are accepted, must wait 30 days after the date they receive acceptance notification to reapply. (For example, if an applicant receives notification of acceptance on April 16, 2020 for the first round of funding, they must wait to reapply on or after May 16, 2020.)

No. You must reapply. Applicants who receive a declination notice may immediately reapply. We encourage you to refer to the Eligibility and Funding Priorities to ensure your application aligns with the intentions of the Fund. Note: Unfortunately, because the demand for funding far exceeds available funds, some eligible applications will be declined.

Due to the volume of applications received and the 14-day decision and fund dissemination period following each application deadline, we are not able to provide scores or personalized feedback to declined applicants. However, be assured that the review process is thorough and directly aligned with the eligibility requirements. There can be a variety of reasons why an application is declined if all eligibility requirements are met. Because the demand for funding far exceeds what is currently available to grant out, the review committees must prioritize funding for applications that demonstrate the highest impact for Coloradans disproportionately affected by the coronavirus crisis. If declined applicants choose to reapply, we encourage you to review the Eligibility and Funding Priorities to ensure your application is strongly aligned with the purpose of the Fund. 

How Decisions Are Made

A Decision and Allocation Committee is responsible for reviewing grant recommendations and making final grantmaking decisions. Three grant review committees – one per funding priority — are responsible for reviewing grant requests and making funding recommendations for consideration by the Decision and Allocation Committee.

Yes, each member will sign a conflict of interest disclosure form and recuse themselves from any potential conflicts of interest related to funding decisions.

No. Due to the volume of applications received and the 14-day decision and fund dissemination period following each application deadline, we cannot guarantee that every reviewer will be familiar with an applicant’s previous application. This is why we ask repeat applicants who previously received funding to include a brief narrative report about how the funds were used.

The scoring rubric aligns with the questions in the application. Applications are reviewed for organization type, population(s) served and alignment with one of the Fund’s three priority areas of prevention, impact, and recovery. See the Eligibility and Funding Priorities for more information. While not required, it’s also helpful to know if you are coordinating with other organizations, as well as if you are pursuing or have secured funding related to your request (and how this grant would help you leverage that).

No, we ask that you not contact members of the review committees for anything related to the Fund. All committee members are being asked to avoid personal engagement with applicants in advance of the awards being made. 

Following are the current grant review committees. The Fund is supported by a diverse team of volunteer community leaders representing urban and rural sectors of government, philanthropy and business from all corners of the state. Note: The composition of each may be adjusted throughout the life of the Fund. Please do not contact individual members of the review committees related to the Fund.

Allocation and Review Committees

Decision and Allocation Committee

  • Roxane White, Co-Chair
  • Rick Sapkin, Co-Chair
  • Danielle Oliveto, Governor’s Office
  • Kyle Hybl, El Pomar Foundation
  • Paul Major, Telluride Foundation
  • Karen McNeil-Miller, The Colorado Health Foundation
  • Christine Benero, Mile High United Way
  • Carlos Martinez, Colorado Latino Foundation
  • Cheryl Zimlich, Bohemian Foundation 

Prevention Grant Review Committee

  • Mark Andersen, Craig-Scheckman Family Foundation
  • Andrew Paredes, Housing Finance & Sustainability, Department of Local Affairs 
  • Mike Imhof, Vail Foundation 
  • Shelley Marquez, Wells Fargo
  • Gwyn Barley, The Colorado Trust
  • Kate Siegel-Shimko, Office of the Governor
  • Barbara Grogan, Grogan Family Foundation
  • Jay Seaton, Grand Junction Sentinel 
  • Roxane White, Co-Chair

Impact Grant Review Committee

  • LaDawn Sullivan, Denver Foundation 
  • Amy Latham, The Colorado Health Foundation
  • Analysse Escobar, Governor’s Office  
  • Brittany Bowlen, Denver Broncos 
  • John Farnam, Morgridge Family Foundation
  • Christine Scanlan, Keystone Foundation
  • Dick Monfort, Colorado Rockies
  • Alex Vercio, Department of Local Affairs 
  • Adeeb Khan, Delta Dental of Colorado Foundation
  • Bill Long, Former Bent County Commissioner 
  • Blanca O’Leary, Western Slope Community Leader 
  • Erin Ulrich, Blueprint for Hunger 

Recovery Grant Review Committee

  • Robin Finegan, Geospiza, Inc 
  • Lindy Eichenbaum-Lent, Rose Community Foundation 
  • Christy Doon, Colorado Resilience Office, Department of Local Affairs 
  • Javier Soto, Denver Foundation
  • Stephanie Donner, Emily Griffith Technical College
  • Amy Batchelor, Anchor Point
  • Beth Ganz, Katz-Amsterdam Family Foundation 
  • Debra Brown, Good Business Colorado
  • Martha Johnson, La Plata County & San Juan County, Director of Human Services
  • Taylor MacLemore, Able Co. 
  • Laura Warren, GiveWise 

Community Voices Liaisons

  • Sarah Andrews, Office of Economic Development and International Trade 
  • Brad Clark, Gill Foundation 
  • Cindy Eby, ResultsLab 
  • Verónica Figoli, Denver Public Schools Foundation 
  • Sarah Lipscomb, Colorado Department of Human Services 
  • Lydia McCoy, Colorado Nonprofit Association 
  • Louise Myrland, The Women’s Foundation of Colorado 
  • Kevin Patterson, Connect for Health Colorado 
  • Misti Ruthven, Colorado Department of Education 
  • Melanie Tsuchida, Colorado Nonprofit Association